The Weber Human Services Foundation ("we," "our," or "the Foundation") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, your rights, and how to contact us. This policy applies to all visitors to our website and individuals whose information we collect through our programs.
Information We Collect
We collect the following types of information:
- Personal Information You Provide: Name, email address, phone number, mailing address, and message content when you complete contact forms, sign up for newsletters, register for events, or make donations.
- Donation Information: Payment card details and billing information are processed securely by our third-party payment provider (Stripe). We do not store credit card or bank account numbers on our servers.
- Usage Data: Pages visited, time spent on pages, referring website, browser type, device information, and approximate geographic location collected through analytics tools.
- Cookies: Small data files stored on your device to enable site functionality and analyze traffic patterns.
How We Use Your Information
- To respond to inquiries, process donations, and provide requested services.
- To send newsletters, event invitations, impact updates, and fundraising communications (only with your consent or where permitted by law).
- To improve our website, programs, and services.
- To comply with legal, accounting, tax reporting, and regulatory obligations.
- To detect and prevent fraud, abuse, or security incidents.
Information Sharing and Disclosure
We do not sell, rent, or trade your personal information. We share information only in the following circumstances:
- Service Providers: With trusted third parties who assist us in operations (email platforms, payment processors, website hosting) under strict confidentiality agreements.
- Legal Requirements: When required by law, court order, or government regulation.
- Protection of Rights: To protect the rights, property, or safety of the Foundation, our donors, beneficiaries, or others.
- Business Transfers: In connection with a merger, reorganization, or transfer of assets, with notice to affected individuals.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law. Typically:
- Contact form submissions: 3 years from last interaction.
- Newsletter subscriptions: Until you unsubscribe or request deletion.
- Donation records: 7 years to comply with IRS and state record-keeping requirements.
- Website analytics: Aggregated and anonymized after 26 months.
Your Rights and Choices
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you.
- Correction: Request correction of inaccurate or incomplete information.
- Deletion: Request deletion of your personal information, subject to legal retention requirements.
- Opt-Out: Unsubscribe from marketing communications at any time via the link in any email or by contacting us.
- Portability: Request transfer of your data to another organization in a machine-readable format.
- Restriction: Request restriction of processing under certain circumstances.
California Privacy Rights (CCPA/CPRA)
California residents have additional rights under the California Consumer Privacy Act:
- Right to Know: Request disclosure of categories of personal information collected, sources, purposes, and third parties with whom it's shared.
- Right to Delete: Request deletion of personal information (subject to exceptions).
- Right to Opt-Out: Opt out of the sale or sharing of personal information (we do not sell personal information).
- Right to Non-Discrimination: Receive equal service and pricing regardless of exercising privacy rights.
- To exercise these rights, contact us via the Contact page. We will respond within 45 days as required by law.
Utah Consumer Privacy Act
The Weber Human Services Foundation is organized as a nonprofit corporation under Utah law. Nonprofit organizations are exempt from the Utah Consumer Privacy Act (UCPA). However, we are committed to transparency and provide Utah residents with the same rights and protections described in this policy.
Children's Privacy (COPPA)
Our website is not directed to children under 13 years of age, and we do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without parental consent, we will delete that information promptly. If you believe a child under 13 has provided us with personal information, please contact us.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
International Data Transfers
If you access our website from outside the United States, your information may be transferred to, stored, and processed in the United States, where our servers are located. By using our website, you consent to this transfer.
CAN-SPAM Compliance
For commercial email communications, we comply with the CAN-SPAM Act of 2003 by:
- Providing clear and conspicuous notice of your right to unsubscribe from emails.
- Honoring opt-out requests within 10 business days.
- Including our physical mailing address in all marketing emails.
- Not using false or misleading subject lines.
- Not selling or transferring email addresses to third parties.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the "Last updated" date at the top of this policy. Material changes will be communicated via email (for subscribers) or by prominent notice on our website. Your continued use of our website after changes are posted constitutes acceptance of the revised policy.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
- By Email: madelinemc@weberhs.org
- By Phone: (801) 778-6834
- By Mail: Weber Human Services Foundation, 237 26th Street, Ogden, UT 84401
- Online: Use our Contact form